ASP WebMail Manual

IISWorks ASP WebMail (WM) is a web based mail client solution with an intuitive interface and many advanced and useful features. A short description of each function is provided when you hover over a button. In this manual the main functions will be explained in more detail. Please note that not all functions necessarily have to be visible for you, because the administrator can configure your permissions.

Mailbox view

Logging in
On need a WebMail account name and password to login. If you specified a valid email address in your account settings you can have the pass resent to your email address if you forgot it. If the admin has configured it, you can subscribe to the service using an existing email account. An initial password will be sent to that email address automatically. It is assumed that initially you have another way to access your POP mail than WM. If you do not login within 3 days, the account will be removed automatically. Accounts not used longer than 3 months will also be removed. After logging in for the first time you will automatically be taken to configuration page, where you can set several options. You need to define at least one pop account (click the i icon for more info).

General
After login, WebMail will show a listing of all messages that are present in the database. You can configure many aspects of WebMail behavior on the configuration page as discussed later. A rightclick context menu is provides for easy access to the most important functions. To bypass this menu you have to keep click the CTRL key pressed when rightclicking. If you exceeded your mailbox size, no new messages will be retrieved until you clean up old ones (permanently delete, not only move to "Deleted items"). Limits may apply to your account for: Message size, Mailbox size and bandwidth. You can use the info page to see how big they are.

Mail status
All messages are shown in the listing with their status:
New message
Message has been read
Message has been replied to
Message has been forwarded
Additional information can be viewed when hovering over the message icon.

Create new message
Create a new email message.

Check email
Force WebMail to check for new email messages on all the POP servers defined in your account. You can also configure WebMail to automatically check for new messages each n minutes. If new messages are found they are retrieved and stored in the WebMail database for fast and easy access later on. A status message will appear below the listing. You can click the i icon to view a logfile of the POP retrieval.

Move messages
Move all selected messages to another folder, built-in or custom.

Delete messages
Delete all selected messages to the "Deleted items" folder. If you are already in the "Deleted items" folder, the messages will be deleted from WebMail permanently. In this case you will get a confirmation dialog to prevent accidental deletion.

Find words
Search for words in all messages in this folder. The entire message is searched (headers and body). If you enter multiple words, only matches will be shown where all words were present. Click the Find button again to cancel search mode.

Mark message read
Set status of selected messages to read.

Mark message unread
Set status of selected messages to unread.

Flag important messages
Flag and unflag messages that are important. They will show up with a red flag icon in fron of it, and always at the top of the listing.

Send as attachment
Send selected messages as an attachment. This can be useful if you want to backup messages, or send a selection of messages to another email address.

Auto preview
Similar to Outlook, WebMail can display the first part of each message in the list for a quick look of its contents.

Web links
Define your own favorite web links (URL's) in different categories.

Take a note
With this function you can set your own quick notes, similar to Post-its.

Remote file storage
A web based remote storage facility where you can keep selected files so they are always easily available to you.

Calendar
You can plan appointments with this basic calendar. You can view appointments in day, week or month view. It also supports export to Outlook VCS format.

Configuration
Use this page to define POP accounts to check, and configure other settings of your your WebMail account (see later on for more details).

Account management (admins only)
You will only see this button if your account is a member of an administrative group. Using the account management page you can create, modify and list WebMail users and groups.

Account info
On this page your current account and mailbox settings wil be displayed. This includes mailbox size, folder sizes, bandwidth usage and other important statistics. If enabled, it also includes an option to export and ZIP all messages in a folder so you can import them in Outlook Express and further to Outlook if necessary. For admins it will also include a section with database totals.

Logout
This logs you out of WebMail. You will be returned to the login page.

Reading email

General
  • Attachments: A list of available attachments will be shown. Clicking an attachment will start a download to your computer. Some attachment types may be blocked and therefore not downloadable.
  • HTML mail: External links will be blocked by default
  • Text mail: Links will be converted to clickable HTML style links for convenience

    Reply
    Compose a reply to the sender of the message.

    Reply all
    Compose a reply to the sender and all other recipients of the message (everyone in the To and CC fields)

    Reply all
    This option will forward this message and all attachments to another email address.

    Show header
    Shows the original message header or the full message source. Useful for tracking and troubleshooting.

    Sending email

    General
  • Email format: Name . Examples: "My name" <me@dom1.com> or me@dom1.com
  • Email delimiter: ;. Example: me@dom1.com; you@dom2.com
  • WebMail supports the default recipients fields: To, CC and BCC. The "To" field is for the main recipient. Use "CC" (Carbon Copy) if you want to send others a copy of that message as well. The "BCC" (Blind Carbon Copy) field can be used if you do not want recipients to see each others email addresses.

    Send
    Sends the current email to all defined recipients.

    Attachments
    Add and remove attachments to the current message. In the dialog you will see the upload limit, the current list and a link to clear all current attachments.

    Save draft
    Save the message to the Drafts folder so you can edit or send it later.

    Toggle editor
    Toggle between the HTML and plain text editor. In most cases it is recommended to use text when you send emails, because not all people appreciate HTML emails. The HTML editor is only available in recent browsers.

    Address book
    WebMail has a basic address book that allows you to add recipients to the To, CC or BCC fields simply by clicking the right button. Keep the CTRL key pressed to select multiple entries. Double clicking an email address will add it to the "To" field by default.
    there are several ways to add entries to the address book. You can use the Modify link to add or remove email addresses or categories. Checking the "Add recipients to address book" checkbox adds all currently selected recipients to the address book when the message is sent. The last option is to add the senders of all selected messages by using the "Add to address book" option in the context menu in the main listing view.

    Configuration


    Retrieving
  • Password: Your WebMail login password
  • Email address: an email address where the WebMail login information can be sent. Choose an address you have access to outside WebMail.
  • POP accounts: Define all POP mailbox accounts you want to check with WebMail. The allowed number of accounts may be limited by the admin. Enter the POP account information as you received it from the ISP where your POP mailbox is hosted. This is the same information you have to enter in your mail reader like Outlook (one POP entry per line). This information is stored encrypted in the database. Note: some providers do not allow POP access from other IP ranges! Example: me@provider.com, pop3.provider.com, MyPOPAccount, MyPassword
  • Delete mail from source server: When new messages are retrieved by WebMail, the original message is deleted from the source POP server.
  • Check for new mail after login and sending: WebMail checks for new messages directly after login and after each time messages are sent.
  • Auto-forward (if allowed): All newly retrieved messages will be forwarded to this email address.
  • Items per page: Enter how many items should be displayed on each page of the mail listing. Default=15
  • Auto-refresh n min.: Check for new messages every n minutes if allowed by a group setting. If empty or 0, auto-refresh is disabled.
  • Remove deleted mail after n days: Delete messages in the "Deleted items" folder that are older than n days from WebMail.
  • Delete mail older than n days from server: Messages older than n days will be removed from the source POP server after checking (use with care!)
  • Inbox filters: Define simple inbox rules to move new messages automatically to folders if they meet a requirement (word match).
  • Clear history: Clear the deletion history that is maintained to prevent re-retrieval of messages that were previously deleted from WebMail.
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    Reading & Sending
  • Play sound when new mail arrives
  • Show message age instead of date: This shows the message age in minutes, hours, days etc. rather than the date.
  • Show message auto-preview in list: Similar to Outlook, WebMail can display the first part of each message in the list for a quick look of its contents.
  • Use popup windows for sending and reading
  • Hide advanced functions: Hides some of the not frequently used buttons
  • Save a copy of sent items: Saves a copy of the message in "Sent items" when the email is sent. In the compose screen a checkbox is shown with this default to allow this choice on a per message basis. The additional condition "but don't save attachments if message is larger than n Kb" allows you to define when attachments should not be saved with the message (0=always save attachments).
  • Character set: Define the default character set to use in the listing. Note: when reading a message, the character set is retrieved from the email header.
  • Custom folders: You can define custom folders besides the default system folders here.
  • Signature: This signature is added to all outgoing messages.
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